HIPAA compliance is not a binder. It’s how the practice runs.

HIPAA compliance support for medical practices, dental offices, and clinics in Denver and across Colorado. Risk analysis, safeguards, documentation, and the day-to-day IT work that keeps them true.

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Abstract warm-toned image for CCI HIPAA compliance services
CISSP CertifiedLeadership
BAA SignedWith Every Healthcare Client
Security Rule45 CFR Mapped
Denver, ColoradoSince 1993

Nobody gets certified as HIPAA compliant.
You do the work and can show it, or you can’t.

Where practices usually are when they call.

Rarely in trouble. More often, someone asked a reasonable question and nobody in the building could answer it with confidence.

The last risk analysis is a few years old.
Or nobody is sure there was one. The Security Rule expects it to be current, and it is the first document anyone asks for.
The policies came from a template.
They mention systems you do not use and skip the ones you do. Nobody has read them since they were signed.
Your IT company says they handle HIPAA.
Ask to see the Business Associate Agreement and the last access review. The answer tells you a lot.
A payer, insurer, or hospital partner sent a questionnaire.
The questions are specific, and the honest answer to half of them is “I’d have to check.”

What the rule actually asks for.

The HIPAA Security Rule is organized around three kinds of safeguards, plus the paperwork that proves them. Here is what that means in a working practice.

1
Risk Analysis
A documented look at where patient information lives, what could expose it, and how likely that is. It is required under 45 CFR § 164.308(a)(1), and everything else builds on it. Our risk assessment covers it.
2
Administrative Safeguards
Policies people can follow, workforce training, access that matches job roles, vendor agreements, and an incident response plan someone has actually read.
3
Physical Safeguards
Who can walk up to a workstation, where the server sits, what happens to old drives and devices. We check these in person at each location.
4
Technical Safeguards
Unique logins, multi-factor authentication, encryption, audit logs, patching, and backups that have been tested.
5
Documentation
Written evidence of all of the above, kept current and retained for six years. If it is not written down, it is hard to show it happened.
6
Business Associate Agreements
A signed agreement with every vendor that handles patient information on your behalf, including your IT provider. We sign one with every healthcare client.

The surprises are rarely in the scan.

Most practices have the basics in place. The gaps tend to sit in five areas that nobody owns day to day.

1
Accounts that should not still work
A staff member leaves and the EHR login is turned off, but email, remote access, and the shared mailbox are not. Vendor and test logins nobody can explain.
2
No decision on what to keep
Email, files, and shared folders holding years of patient information, with no agreed rule for what is archived, for how long, or why. We show what exists so leadership and counsel can decide.
3
Cloud systems nobody is watching
Files shared by link outside the practice, permissions opened for a project and never closed, API keys and app connections left behind by tools you stopped using.
4
AI tools nobody approved
Staff using AI chatbots on personal accounts, and AI features switched on inside software you already own. The question is which ones touch patient information and whether a Business Associate Agreement covers them.
5
Training that has never been tested
Annual HIPAA training is common. Walking the team through a real scenario is not. A one-hour tabletop exercise shows who calls whom and where the plan runs out.

We do the IT side of HIPAA, and we do it every day.

Some of HIPAA is yours alone: privacy practices, patient rights, how the front desk handles a records request. A large share of the Security Rule is IT work, and that is the part we take on. We run the risk analysis, close the technical gaps it finds, manage access as staff come and go, keep systems patched and monitored, and keep the documentation current so it matches what is really in place.

Most of our clients are healthcare organizations, and have been for a long time. If you already have an IT team or provider, we can do the assessment and compliance work alongside them.

Related: HIPAA risk assessments, managed security, and healthcare IT.

Questions we hear most.

What does HIPAA compliance require for a small medical practice?

The same things it requires of a large one, scaled to your size: a current risk analysis, safeguards that address what the analysis found, trained staff, signed Business Associate Agreements with vendors, and documentation of all of it. The rule lets a small practice choose measures that are reasonable for its size. It does not let a small practice skip them.

Is there a HIPAA certification we can get?

No. The Department of Health and Human Services does not certify organizations and does not recognize private certifications as proof of compliance. What counts is the work itself and the records that show it.

How often do we need a HIPAA risk analysis?

The rule does not set a fixed schedule. It expects the analysis to be kept current and revisited when things change, such as a new EHR, a new location, or a security incident. Once a year is the common practice, and it is what we recommend.

Can our IT company make us HIPAA compliant?

Not by themselves. An IT provider can handle the technical safeguards, the risk analysis, and much of the documentation. Policies, training, and how staff handle patient information day to day are still the practice’s responsibility. We tell clients plainly which parts are ours and which are theirs.

Do you sign a Business Associate Agreement?

Yes. A BAA is required under HIPAA whenever a service provider handles ePHI, and we maintain one with every healthcare client.

Do you help with HIPAA compliance outside Denver?

Yes. We are based in Denver and work with healthcare organizations across Colorado, with onsite visits at each location. For practices in other states, we will talk through how to scope it.

Not sure where you stand?
That is the usual starting point.

Tell us a little about the practice and what prompted the question. We will tell you what we would look at first.

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Or call us directly: 303.756.9401 — Option 2 for new inquiries